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Travel

Last modified 2008-07-31 13:00

Forms

University Travel Request form- New from the Business Office in a format that you can type in for out-of-state and in-state travel. Fill this out and fax to Cheryl at the NC Regional Office. (330-263-3667) NOTE: New question under Business Purpose to be answered before you can receive your T#.

University Travel Reimbursement Form - Fill this out and write in the appropriate T# assigned to your trip and mail originals to Cheryl at the NC Regional Office.

Sharing Hotel Rooms Fact Sheet - New from the Business Office to explain the procedure when rooming with someone at a meeting or conference. It is necessary to split the cost between each occupant.

Travel forms for use PRIOR to August 1, 2008 with the $0.505/mile rate

2008 University T# Reimbursement Form

2008 Extension Travel Form One- page form to record monthly mileage, parking, tolls and other vehicle related expenses. This should be mailed to Cheryl at the NC Regional Office.

2008 Extension Travel Form - Multi-page Forms to record monthly mileage, parking, tolls and other vehicle related expenses. This should be mailed to Cheryl at the NC Regional Office.

Travel forms for use Beginning August 1, 2008 with the $0.585/mile rate

Application for State Support for Professional Presentation Fill this out and mail in with your travel reimbursement.

Meal Documentation Form to be used for all University-related meals (Pcard/Purchase order/Payment Requests)

Links

Business Office - Travel

Per Diem

Meal and Incidentals Expense Breakdown

Travel Office

Travel Policy

Not sure if you need a T#? Look at the chart below for clarification:

Type	Pre-Approval (T#) Required?
Out-of-State	Yes
In-State with expenses (i.e. hotel, per diem, registration fee)	Yes
In-State with expenses (Hotel--BUT N/C because staying with relatives. No meals expenses either.	No
In-State or Out-of-State with PCard expenses (reg. fee, hotel)	Yes
In-State or Out-of-State with Registration fee being paid by PCard but NO other expenses to be reimbursed (no lodging, meals, parking, etc.) Only charge will be the registration fee.	No -- write in "X08010" in place of T# on the PCard transaction form
In-State with registration Paid by individual	Yes
Paid by University (as pre-payment)	Yes
Paid by expense transfer (ORG, Fund, Account)	No - if no meals and/or lodging are involved Yes - if meals and/or lodging are involved
Paid by local checking	No if no other expenses besides mileage
In-State with mileage only	No

Travel Tips

When submitting your Travel Request Form, account number 64414 cannot be used. You should indicate the appropriate travel account number like 63401 for in-state and 63405 for out-of-state.
Travel Requests may be faxed to me instead of mailing them. If you do fax it, please do not mail it too.
Remember if you want your airline pre-paid through Travel Designers/Precision Travel, I need your T# Request faxed to me that day BEFORE 2PM. I need to enter your T# no later than 3PM to allow the Travel Office enough time to pay them for your ticket that day and keep the same price. Travel Designers (Uniglobe) normally holds your price for 24 hours and after 24 hours you have to get an updated ticket price from them.
All travel reimbursements except OSURF travel should be mailed to Cheryl at the regional office and should not be sent directly to Columbus.
When rooming with a co-worker at a conference it is necessary to split the bill and each pay your portion of the bill. See the Sharing Hotel Rooms Fact Sheet at the top of this page.

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